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Document template

W-9 Request for Taxpayer Identification Number

Every general contractor, property manager and insurance carrier that pays you needs a W-9 on file before they cut the first check. Keeping a current one ready removes the most common reason a first payment sits in accounts payable.

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Who uses it

Subcontractors and trade contractors invoicing GCs, builders, property managers and restoration carriers.

What the generated document includes

  • Legal business name and any DBA line
  • Federal tax classification and exempt payee code where applicable
  • EIN or SSN and business mailing address
  • Signature and date certification block

Mistakes that get it kicked back

  • Using the DBA on the legal-name line, which triggers a TIN mismatch notice
  • Checking sole proprietor when the entity is actually an LLC taxed as an S-corp
  • Sending an unsigned copy, which payers will reject

Other documents

Residential Building Permit ApplicationMechanical / HVAC Changeout Permit ApplicationRe-Roof / Tear-Off Permit ApplicationPlumbing / Water Heater Permit Application

Requirements vary by jurisdiction. Always confirm final submittal requirements with the authority having jurisdiction before filing.